ERM Platform for Road Construction

We took the engagement from "the paper is killing us" to a specified, prototyped and costed platform: process discovery across three departments, a full specification, a working interface prototype, the architecture and a contract-grade delivery plan.

An Enterprise Resource Management platform, not a generic ERP

Document-driven and built on three pillars, document AI, one central register and automated workflows, with its own web and mobile interface, integrated with the accounting software finance already uses.

Documents in, data out: 20+ types

Documents are captured by upload, email or phone, then split, classified and extracted automatically. The action centre shows the original document beside the extracted fields with the source highlighted, supports batch approval, and can undo every change a document triggered.

17 modules across the operation

• Transport and mechanisation. A full file for every vehicle and machine; fuel cards and own fuel-station balances; fuel reconciliation against supplier statements; GPS routes; waybills exported in the traffic-police format for statutory retention; service requests with approval thresholds by amount.
• Compliance calendar. Every expiring document, insurance, inspection, vignette, tachograph and licences, with reminders at 30, 15 and 5 days.
• Projects and costs. Projects, sub-sites and cost categories; invoices split by project; live cost per site and lot.
• Procurement, employees and assets. Requests and purchasing, employee files with licence categories, fixed assets and depreciation.
• Management dashboards on live data instead of a month-old report.
• Accounting integration. Two-way sync with Microinvest and Plus-Minus through self-hosted n8n and our own Microinvest connectors: invoices out; payroll, clients and depreciation in. Finance keeps its software and the third round of typing disappears.
• Bulk import of 14 source formats, from fuel statements and GPS routes to payroll and insurance.
• Security. Role by module by action permissions, two-factor authentication and a full audit log. Responsive down to phone size, so drivers upload waybills from the cab.

A prototype the departments could walk through

Every key screen was designed and built as an interactive prototype, so mechanisation, operations and procurement could walk their own workflows and react to them before a line of production code existed. That is where most requirements are actually discovered.

A delivery plan that can be executed

Five phases over 30-36 weeks and about 3,800 hours of build, with written sign-off per phase, acceptance criteria per deliverable, a defect severity model with resolution times, and a support model with uptime commitments.

Technology

All figures below are projected from the discovery and the specification.

• One platform for fleet, plants, sites, procurement, people and reporting across a 300-person, 180-asset company.
• 20+ document types processed automatically.
• 100+ hours a month returned, and the pressure taken off accounting.
• Payback in under 18 months, at roughly a fifth of the cost of a comparable ERP rollout.
• A specification and prototype that stand on their own. Every symptom the client came with, triple entry, the reporting lag, invisible compliance dates, is traced to the module that removes it.

The risk most teams miss

An off-the-shelf ERP does not know Bulgarian waybills or your plants. Unless documents flow in automatically, teams drift back to Excel within a quarter and the investment sits unused.